Office of the Controller of Budget Jobs in Kenya 2012

Republic of Kenya Office of the Controller of Budget Career Opportunities:

The Office of the Controller of Budget is an independent office established under Article 228 of the Constitution of Kenya, 2010.

Its core mandate is to oversee implementation of the budgets of the national and county governments by authorizing withdrawals from the Consolidated Fund (Article 206), County Revenue Fund (Article 207) and Equalisation Fund (Article 204), if satisfied that the same is in accordance with the law (Article 228(5).

Pursuant to Article 252 (1) (c) of the Constitution, the Office seeks to recruit qualified and competent staff to fill the following vacant positions.

Position: Personal Assistant

Reporting to the Controller of Budget, the successful candidate shall be responsible for providing technical and operational support and personal assistance to the Controller of Budget.

Key Responsibilities:

Provide full administrative support to the Controller of Budget;
Preparing correspondence on behalf of the Controller of Budget including drafting of general replies;
Efficiently arranging and managing logistics related to the Controller of Budget’s travel and accommodation;
Producing documents, briefing papers, reports and presentations;
To establish and maintain good relations with stakeholders and deal confidently and competently with their matters;
Comprehensive diary management, including internal and external meetings, formal and informal engagements and keeping up to date with all new activities/events;
Conduct regular meetings with the Controller of Budget to discuss upcoming engagements, invitations and other requests;
Preparing meeting requirements, taking minutes and following up on actions;
Manage activities and initiatives designed to build on the Controller of Budget’s personal brand;
Ensure meetings with the Controller of Budget are well arranged;
Any other relevant duties assigned by the Controller of Budget from time to time

Requirements for the position:

Must have a Bachelor’s degree in Economics, Finance, Business Administration or its equivalent from a recognized university;
A Masters degree in Economics, Finance, Business Administration or its equivalent from a recognized university will be an added advantage;
Proficiency in MS Office (Word, Excel and Power point);
Must have minimum of five (5) years relevant work experience preferably gained in providing support to a top Executive.

Required Skills and Personal Attributes

Applicants to this position should possess the following skills and personal attributes

Professional and proactive approach to work;
Ability to deal with issues with integrity, confidentiality and to use own initiative;
Excellent prioritization and communication skills with staff and stakeholders;
Excellent telephone and office etiquette;
Ability to organize complex events, multi- task and work under pressure;

Position: Administrative Assistant

2 Posts

Reporting to the Chief Manager Human Resources and Administration, the successful candidate will perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

Key Responsibilities:

Answer, screen and transfer inbound phone calls;
Receive and direct visitors and clients;
General clerical duties including photocopying, fax and mailing;
Maintain and retrieve documents from filing system
Handle requests for information and data;
Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors;
Maintain office supply inventories;
Coordinate maintenance of office equipment
Any other basic administration duties assigned by the Chief Manager Human Resources and Administration from time to time.

Requirements for the position:

A Diploma in Business and Office Management , Business Administration, Social Science or its equivalent from a recognized university;
Proficiency in standard office software such as MS Office (Word, outlook, Excel and Power point);
At least one year relevant work experience;

Required Skills and Personal Attributes

Applicants to this position should possess the following skills and personal attributes

A team player with excellent communication and interpersonal skills
Integrity
Ability to perform multiple tasks and work under pressure;

Position: Accounts Assistant2 Posts

Reporting to the Manager Finance/Accounts, the successful candidate will perform routine clerical accounting and bookkeeping duties following established procedures to accomplish duties.

Key Responsibilities:

Assist in preparation of accurate and timely bank reconciliations;
Assist in preparation and submission of statutory payments.
Prepare timely and accurate financial statements.
Assist in processing the payroll;
Maintain ledgers;
Prepare and maintain the cash book and other subsidiary books;
Assist in processing payments to creditors;
Administer petty cash.
Assist in preparation of periodic payment reports( monthly expenditure returns)
File documents.

Requirements for the position:

Must have at least a CPA II or its equivalent from a recognized institution.
One year clerical/accounting related experience;

Required Skills and Personal Attributes

Applicants to this position should possess the following skills and personal attributes

Excellent communication and interpersonal skills
Integrity
Excellent computer skills;
Skills in maintaining accounting or bookkeeping records.
Team player

Position: Telephone Operator

Reporting to the Communications officer, the successful candidate will be responsible for provision of telephone communication linkages to facilitate efficient telephone services delivery.

Key Responsibilities:

Manage telephone exchange.
Carry out telephone exchange routine work and preparation and collection of telephone traffic data;
Liaise with technicians on maintenance of telephone exchange equipments/facilities;
Receive and transferring of telephone calls, announcing callers, taking brief massages and passing these on via the telephone system or connecting callers to staff members;
Any other relevant duties assigned by the Chief Manager Public Relations and Communications.

Requirements for the position:

Diploma in Telecommunications Operations Management or its equivalent from a recognized institution;
Must have at least KCSE mean grade C Plain with a grade C in English and Kiswahili.
Proficiency in Computer Applications;
One year relevant work experience.

Required Skills and Personal Attributes

Applicants to this position should possess the following skills and personal attributes

Good oral and written communication skills in both English and Kiswahili;
Integrity
Team player

Position: Customer Care Assistant

Reporting to the Communications officer, the successful candidate will provide guidance and assistance to customers;

Key Responsibilities:

To welcome all customers, visitors and prospective clients to the offices;
To engage all customers in a pleasant manner and guide them according to their needs;
To escalate customer enquiries to appropriate staff and revert to the customer within agreed turnaround time;
To handle walk-in clients in a professional and friendly manner;
To answer incoming telephone enquiries and respond to requests for information;
To receive and respond to enquiries across a wide range of services and act as the initial point of assessment for eligibility;
To receive and process ‘follow up’ information about previous requests and reports;
To be able to quickly identify situations requiring specialist information and direct customers appropriately;
To provide general administrative support such as mailing, faxing, photocopying, information storage and printing;
Update on a regular basis the staff contact and telephone extension lists.
Monitor and ensure that the reception area is kept tidy and projects a business-like image.
To receive and sign for mail deliveries.

Requirements for the position:

Diploma in Public Relations or its equivalent from a recognized institution;
Must have at least KCSE mean grade C Plain with a grade C in English and Kiswahili.
Proficiency in Computer Applications;
One year relevant work experience.

Required Skills and Personal Attributes

Applicants to this position should possess the following skills and personal attributes

Good oral and written communication skills in both English and Kiswahili;
Integrity
Team player

Position: Research Officer

2 Posts

Reporting to the Director Research and Planning, the successful candidate will be involved in carrying out research, basic policy analysis and statistical/data collection assignments.

Key Responsibilities:

Implement research policies, systems and procedures.
Prepare periodic research reports;
Recommend appropriate programs from research findings;
Undertake research and development activities in line with the organizations mandate;
Analyze data with reference to the research objectives;
Implement the research strategy, policies and procedures;
Undertake research work considering best practices, policies, systems and procedures.
Assist in drafting research specifications, testing research instruments and editing draft reports;
Conduct research work;
Any other relevant duties that may be assigned by the Director Research and Planning from time to time.

Requirements for the position:

Must have a Bachelor’s degree in Economics from a recognized university
Should be conversant with the Constitution of Kenya
At least 2 years relevant work experience

Required Skills and Personal Attributes

Applicants to this position should possess the following skills and personal attributes

Excellent communication and interpersonal skills
Excellent computer skills;
Integrity

Position: Legal Officer

Reporting to the Director Legal Affairs, the successful candidate will be responsible for implementation of legal policies, systems and procedures and undertake research on legal matters.

Key responsibilities:

Assist in drawing and reviewing contracts /agreements for the organization;
Handle legal matters including litigation;
Maintain a comprehensive database of all legal matters with up to date status reports;
Implement legal policies and procedures;
Prepare periodic and special legal reports;
Undertake research on legal matters
Assist in reviewing legal documents/ instruments, opinions and briefs;
Provide legal advice on legal and legislative issues impacting the Office;
Any other relevant duties assigned by the Director Legal Affairs from time to time.

Requirements for the position:

Must have a Bachelor’s degree in Law from a recognized university;
Must be an Advocate of the High Court of Kenya;
Must be well versed with the Constitution of Kenya;
Must have at least 3 years’ experience in legal practice;

Required Skills and Personal Attributes

Applicants to this position should possess the following skills and personal attributes

Excellent communication and interpersonal skills
Integrity
Excellent computer skills;
Team player
Sound knowledge of relevant government regulations and policies.

Position: Chief Internal Auditor

Reporting to the Controller of Budget, the successful candidate will be responsible for formulating and implementing appropriate internal control systems.

Key Responsibilities:

Formulate and implement appropriate internal control systems for the organization.
Develop and implement internal audit policies, systems and procedures;
Design audit plans;
Compile periodic and special audit reports;
Oversee the implementation of the Audit plan;
Carry out internal audit in accordance with generally accepted auditing standards;
Develop business continuity, evaluate risk exposure and prepare mitigation strategies and policies;
Ensure the organization is compliant with government, regulations and guidelines;
Carry out post audit reviews to ensure implementation of agreed corrective action plans;
Continuous review of procedures and policies to ensure that adequate controls are in place;
Coordinate execution of special assignments as per the specified terms of reference;

Requirements for the position:

Must have a Bachelor’s degree in either Business Administration, Commerce, Finance or its equivalent from a recognized university;
Must have a Master’s degree in either Business Administration, Commerce, Finance or its equivalent from a recognized university
Must be a Certified Public Accountant;
Must have at least 10 years’ experience in an auditing environment at senior Management Level.
Must be well versed with the Constitution of Kenya
Must be an active member of a relevant professional accounting body with confirmed good standing record

Required Skills and Personal Attributes

Applicants to this position should possess the following skills and personal attributes

Leadership skills;
Excellent communication and interpersonal skills;
Integrity;
Excellent computer skills;
Team player;
Sound knowledge of relevant government regulations and policies

Position: Internal Auditor

Reporting to the Chief Internal Auditor, the successful candidate will assist in implementing and reviewing internal control systems, internal audit policies, systems and procedures in line with audit work plans and report as required.

Key Responsibilities:

Implement internal control systems for the organization;
Implement and maintain internal audit policies, systems and procedures;
Implement the audit plan;
Prepare periodic and special audit reports;
Undertake internal audits in accordance with generally accepted auditing standards;
Monitor the organization’s compliance with statutes, government regulations and guidelines;

Requirements for the position:

Must have a Bachelor’s degree in Business Administration, Commerce, Finance or its equivalent from a recognized university;
Must be Certified Public Accountant
Should be conversant with Constitution of Kenya.
At least 2 years relevant work experience.

Additional skills

Leadership skills
Excellent communication and interpersonal skills
Integrity
Team player
Excellent computer skills;
Sound knowledge of relevant laws, government regulations and policies

Successful candidates for the above positions will be offered a competitive remuneration package and will be appointed on a three year contract renewable upon satisfactory performance.

Application Process

If you possess the above qualifications and the drive to meet the challenges, please write in confidence quoting the job title on both the cover letter and envelope accompanied by a detailed and up-to-date curriculum vitae, indicating your current remuneration, academic and professional qualifications, work experience, home county, your e-mail and telephone contacts.

Your c.v must clearly indicate four names of referees who must be familiar with your previous academic/work experience and indicate their telephone, postal and email addresses. Attach copies of your educational, professional certificates, Identity Card and testimonials.

Applications should be addressed to the Controller of Budget P.O Box 35616-00100 Nairobi and be sent by post or hand delivered to our offices at Bima House 12th Floor by 28th September, 2012.

The Office of the Controller of Budget is an equal opportunity employer.

Canvassing of any form will lead to automatic disqualification

VACANCIES AT IEBC 2012: Procurement Assistant, Court Clerk, Accounts Assistants, Librarian, Support Administrator and Administrative Assistant posts vacant.

The Independent Electoral and Boundaries Commission (IEBC) is established under article 88 of the Constitution of Kenya with the mandate of conducting or supervising referenda and elections to any elective body or office established by this Constitution, and any other elections as prescribed by an act of Parliament.

Other duties include delimitation of electoral units, registration of voters, regulation of political parties, voter education, settling of electoral disputes and modernization and reforming of electoral processes and systems.
IEBC ensures that elections are credible, transparent, free and fair. It is committed to upholding national values and principles of good governance and democracy.
The Commission adheres to principles of the law on public services especially on leadership and integrity.

The IEBC invites applications for the following positions.

Procurement Assistant
Duties
    Issuing and receiving of goods in stores;
    Assisting in stock taking, reconciliation, preparation and maintenance of records.
    Assisting in procurement, preparation of procurement plans;
    Disposal of stores and equipment in accordance to the laid down regulations and procedures;

Job Description
    A Diploma (CIPS) in Supplies Management or its equivalent qualification from a recognized Institution.
    A degree in a relevant field will be an added advantage;
    A minimum of 3 years experience
    Be computer literate
    Integrity and commitment to produce results

Court Clerk
Duties
    Prepares and processes necessary materials, documents and files for court
    Provides information regarding court procedures and cause listings.
    Responds to inquiries in person and by telephone
    Provides information utilizing judgment, knowledge, and interpretation; refers those making inquiries to appropriate source(s) as necessary.
    Receives, compiles, and organizes information for the preparation of court documents, court records and court files, while maintaining confidentiality of information.
    Prepares, certifies, serves, and processes judgments, orders, findings and recommendations, decrees, and warrants;
    Process, prepare, and physically file or e-files required documents and reports.;

Job Description
    Diploma in Law or any other relevant qualification
    Three (3) years experience from a reputable and busy Law firm or legal department of a corporate organization.
    Extensive actual Court Registry experience will be an added advantage

Accounts Assistant, 2 Posts
Duties
    Voucher preparation and examination;
    Data capture in the accounting system;
    Imprest register posting, data capture and surrender vouchers;
    Processing regional returns and regional support;
    Records management;
    Cashiering services.

Job Description
    Have a professional qualifications, CPA 11 or equivalent professional qualification;
    At least 3 years working experience in a similar position;
    Proficiency in the use of office MS office applications, ERP knowledge an added advantage;
    Must have good interpersonal and communication skills and be team player.

Librarian
Duties
    Keeping up to date with newly-released publications in order to select library resources;
    Maintaining stocks, including the weeding out of old resources
    Anticipating the Commissions needs and trends to ensure library services are optimally used
    Developing the use of ICT to improve service delivery
    Classification of documents and books for the Commission library
    Liaising with the HR department in making available materials essential for trainings

Job Description
    Diploma in library /information science or a post graduate diploma in the relevant field from a recognized institution.
    Three (3) years of working experience in a busy organization

Support Administrator
Duties
    Provide first-level technical support to end users.
    Take ownership of user problems and be proactive in resolving issues
    Detect and maintain detailed records of all software or network problems
    Manage user account requests
    Identify and resolve IT issues and escalate those that require further attention
    Receive and log user requests using the helpdesk application
    Ensures that received user requests are accurately completed with the date and time of submission.
    Provide users with the current status of work or service requests consistent with the established timelines associated with priority systems.
    Ensure that support personnel close out their work orders properly
    Performs other duties and assignments as required

Job Description
    Degree in IT or any other related discipline
    Technical courses that lead to a MCSE or MCSD are an added advantage.
    A minimum of four (4) years of experience within a help desk/customer support position. Experience with systems/network administration and/or hardware and software applications necessary for basic computer operations and network applications.
    Experience with Microsoft Applications
    Certification as a Microsoft Certified Professional (MCP) and Network +, within the last 2-3 years is highly desirable.
    Excellent interpersonal skills with a strong customer focus

Administrative Assistant
Duties
    Recording dictation and transcribing in typewritten form
    Managing the office and department’s appointments
    Preparing drafts, manuscripts and recording from dictation machines
    Processing data and operating office machines
    Managing front desk operations
    Ensuring security of office records, equipment and documents, including classified materials; and preparing responses to basic routine correspondence

Job Description
    Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examination Council or equivalent qualifications from a recognized institution
    Certificate in Computer Applications (Windows, Ms-Word, Ms-Excel, Ms-Access and Internet) from a recognized institution
    Must be of high integrity
    Identify and resolve IT issues and escalate those that require further attention
    Receive and log user requests using the helpdesk application
    Ensures that received user requests are accurately completed with the date and time of submission.
    Provide users with the current status of work or service requests consistent with the established timelines associated with priority systems.
    Ensure that support personnel close out their work orders properly
    Performs other duties and assignments as required

The Job Application Process
Applicants should fill the online form provided on the Commission website www.iebc.or.ke/careers.

A printed copy of the form and copies of certificates can be dropped or posted to the

Chief Executive Officer/ Commission Secretary
at the Independent Electoral and Boundaries Commission, Anniversary Towers,
6th Floor Reception, University Way,
P. O. Box 45371 – 00100 Nairobi, Kenya.
Forms are also available at the Commission Headquarters and Regional Offices.
Applications must be received on or before 30th  March 2012.
The Commission is a equal opportunity employer.
Canvassing will lead to disqualification.
Only shortlisted candidates will be contacted.
Shortlisted candidates will be vetted as per Chapter Six of the Constitution.
O.J.H. Oswago
Chief Executive Officer / Commission Secretary

PRACTICAL ACTION COMMUNICATION'S MANAGER, CEO PERSONAL ASSISTANT AND MORE JOBS 2011

Practical Action is an international development agency working with poor communities to help them choose and use technology to

improve their lives today and for generations to come.

We are seeking to recruit highly motivated, results-oriented and proactive team players to fill the following positions:

PRACTICAL ANSWERS/COMMUNICATIONS MANAGER

Based in Nairobi

Reporting to the Regional Director, this senior management position is responsible for the strategic leadership and management of our

Practical Answers & Communications Unit ensuring delivery of activities that will ensure sharing of knowledge on poverty alleviating

technologies and dissemination of information on Practical Action’s Programmes.

Key Responsibilities

•

Unit based on cost effectiveness, impact, scalability and sustainability

Lead the development of innovative information, knowledge generation and dissemination strategies implemented by the

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broaden our institutional knowledge base

Review innovative approaches and technologies developed by Practical Action and other relevant agencies with an aim to

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and other relevant partners for the dissemination of information and knowledge materials

Drive forward and manage partnerships within the country and region with local NGOs, CBOs, Government departments

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donors

Develop proposals for future work and secure funding for Practical Answers/Communications Unit through liaison with

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relevant knowledge products

Develop programmes for capacity building of local partners and community-based actors to develop and disseminate locally

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Oversee the design and production of publicity materials that depict our work and project a positive image of the organization

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Raise Practical Action’s institutional profile and strengthen our brand as an innovative technology based development agency

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Develop annual business plans and budgets for the Units, oversee their management and implementation

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Line manage Unit staff

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Nurture and maintain strong working relationships with other programmes in the region and within our global network

Qualifications, skills and competencies

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Masters degree in communication/ journalism/ or related discipline

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Post graduate diploma in Project Management, Public Relations, or relevant field

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Minimum 7 years relevant working experience, of which 3 should have been at managerial level

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Excellent writing and verbal communication skills with fluency in both English and Kiswahili

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A flair for creative writing and innovation in the field of information transfer

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A proven track record in designing communication projects, developing proposals and fundraising

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Working knowledge of technical skills such as videoing and the use of ICT’s

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AREA COORDINATOR – LAKE VICTORIA CLUSTER

Based in Kisumu

Reporting to the Team Leader, the successful candidate will head up Practical Action’s Lake Victoria Cluster and ensure leadership,

management, continuous development and implementation of programme activities in the Cluster.

He/she will provide technical input in conceptual framework for Energy work within our programmes of work.

Key Responsibilities

•

work

Take lead in the development of Energy project designs that are strategically aligned with Practical Action’s programmes of

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Take lead in programme development and fundraising for Energy programme activities

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Engage in Energy policy advocacy and networking at local, national and regional levels

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ensure cost effectiveness and compliance with budgetary requirements

Ensure timely and accurate development of operational budgets; monitor and manage individual project expenditure to

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Coordinate and manage the implementation of projects within the cluster in compliance with donor requirements

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Ensure programme reports achieve organizational standards and fulfill donor requirements

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Effectively document and share projects outputs and learning

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Manage the organization’s resources and assets within the cluster

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Mentor, motivate and line manage programme staff so as to achieve high levels of performance

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Qualifications, skills and competencies

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Bachelors degree in relevant Engineering discipline or relevant Energy field

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Post graduate diploma in project management, community development or related field

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Minimum five years working experience in development work or relevant field of which two must be at management level

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Proven experience in project/programme identification and design

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Proven financial and personnel management skills

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Excellent advocacy and networking skills

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AREA COORDINATOR – NAIROBI/NAKURU CLUSTER

Based in Nairobi

Reporting to the Team Leader, the successful candidate will head up Practical Action’s Nairobi/Nakuru Cluster and ensure leadership,

management, continuous development and implementation of programmes activities in the Cluster.

Key Responsibilities

•

Champion the development of water and sanitation programme within the cluster in line with Practical Action’s strategy

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Coordinate and manage the implementation of WatSan projects within the cluster in compliance with donor requirements

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ensure cost effectiveness and compliance with budgetary requirements

Ensure timely and accurate development of operational budgets; monitor and manage individual project expenditure to

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Ensure programme reports achieve organizational standards and fulfill donor requirements

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Take lead in programme development and fundraising for WatSan programme activities

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community groups in the cluster

Develop and maintain links with local governance structures, other development agencies, partner organizations and

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Effectively document and share projects outputs and learning

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Manage the organization’s resources and assets within the cluster and line manage staff

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Qualifications, skills and competencies

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Bachelors degree in Environmental Engineering/Science or related development discipline

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Post graduate diploma in Project Management, Community Development or related field

•

Minimum five years working experience in development work or relevant field of which two must be at management level

•

Proven experience in project/programme identification and design

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Proven financial and personnel management skills

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Excellent advocacy and networking skills

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PERSONAL ASSISTANT TO THE REGIONAL DIRECTOR

Based in Nairobi

Reporting to the Regional Director, the successful candidate will provide effective administrative support to the Directorate office to

enable the Regional Director to focus on strategic management roles and programmes development.

Key Responsibilities

•

Screen telephone calls, enquiries and requests and handle them appropriately

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Handle routine correspondence and make follow up on pending matters with limited direction

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Organize and maintain the Regional Director’s diary and make appointments

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Organize and attend meetings, take minutes and ensure the Regional Director is well-prepared for meetings

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Maintain proper filling system and update Directorate Sharepoint site

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offices

Serve as focal point for general communications and announcements for the Regional office, to/from UK and other country

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Work closely with Managers to ensure the Regional Director is briefed on important issues

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Carry out specific assignments as assigned by the Regional Director and present findings

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Handle all travel and accommodation arrangements for the Regional Director

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arrangements

Serve as the contact person for international visitors to the EA regional office; including their travel and accommodation

Qualifications, skills and competencies

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At least Diploma in Secretarial Studies/Business Administration or relevant field

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At least two years relevant work experience

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Excellent administrative and organizational skills and ability to prioritize appropriately

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Good inter-personal skills and ability to work in a team

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Ability to handle confidential information in a discreet and professional manner

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ACCOUNTS / ADMINISTRATIVE ASSISTANT

Based in Kisumu

Reporting on a day to day basis to the Area Coordinator and functionally to the Financial Accountant in Nairobi Office, the successful

candidate will be responsible for all financial and administrative duties in the field office.

Key Responsibilities

•

requirements

Provide support to project staff in financial and administrative matters, ensuring compliance with organizational and donor

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Monitor project expenditures in line with approved budgets

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Assist in the preparation of new project budgets

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Ensure that all expenses are captured and coded accurately and ensure timely and accurate processing of payments

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Ensure timely cheque and cash disbursement according to established procedures

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Manage the cash balances in the field office and ensure adequate cash is available for project implementation

•

Ensure timely submission of financial records to the Nairobi office

•

Provide timely logistical support to the field office

•

Coordinate use of timesheets and allocation of costs to the respective projects

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Qualifications, skills and competencies

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Diploma in Business Management

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Minimum CPA Part 1

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At least two years work experience in a relevant field

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Knowledge of accounting packages and proficiency in MS Office Applications

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Strong analytical and organizational skills and high level of integrity

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Qualified and interested candidates should submit an application letter together with a CV and names of three professional referees to

Practical Action by email to: recruitment@practicalaction.or.ke to be received no later than 17th June 2011.

Female candidates are encouraged to apply.

Only short listed candidates will be contacted.

Practical Action is an “equal opportunities” employer.Excellent interpersonal and communication skills.

Carry out any other duties as may be assigned by the supervisor.

Excellent written and verbal communication skills.

Excellent written and verbal communication skills.

Develop, maintain and promote Practical Action’s image within the cluster

Excellent written and verbal communication skills.

Develop, maintain and promote Practical Action’s image within the cluster

Working knowledge of M&E systems for communication and knowledge sharing projects.

Kenya Anti-Corruption Commission (KACC) March 2011 Jobs Vacancies

The Kenya Anti Corruption Commission (KACC) is established by an Act of Parliament, the Anti-Corruption and Economic Crimes Act (2003), to take necessary measures for the prevention of corruption in the public and private sectors; to investigate acts of corruption and economics crimes; to recover public funds/property acquired through corruption; and to enlist members of the public in fighting corruption through education.

The Commission is desirous of competitively recruiting suitable persons to fill vacant positions within its establishment to support its regional expansion program;

i) Successful candidates may be required and should be willing to work either at Headquarter Offices or any of the Regional Offices

ii) Employment will initially be on contract terms, for a period of four (4) years renewable upon satisfactory performance.

iii) Competitive/attractive remuneration packages will be offered.

iv) Applicants must be of outstanding honesty and integrity, and should be willing to be subjected to a security vetting process

v) Applicants must be computer-literate to be able to work in a highly computerized environment.

vi) Applicants MUST quote the reference number for the position applied for on the application letter and envelope

vii) Canvassing will lead to automatic disqualification.

Directorate of Preventive Services (PS)

Legal Officer II – Prevention
KACC 7 (1 Post) (Ref KACC/PS/LO/1)

Reporting to the Principal Officer - Prevention through the Senior Officer – Prevention

Duties & Responsibilities;

• Carrying out systems reviews of organizations
• Examining all the legal issues arising from systems reviews
• Carrying out corruption risk assessments and providing advice on corruption prevention
• Assisting target institutions develop corruption prevention policies and codes of conduct
• Monitoring and evaluating corruption prevention programmes and activities of target institutions
• Preparing briefs/papers on legal issues pertaining to corruption

Qualifications;

• A degree in Law from a recognized University
• An Advocate of the High Court of Kenya
• At least 6 years relevant experience in a busy environment
• Relevant postgraduate qualification will be an added advantage

Procurement Specialist II
KACC 7 (1 Post) (Ref KACC/PS-PROC/2)

Reporting to the Principal Officer – Prevention through the Senior Officer - Prevention;

Duties & Responsibilities

• Carrying out systems reviews of organizations
• Examining all the issues pertaining to procurement arising from systems reviews
• Conducting Corruption Risk Assessments (CRAs) and providing advice on corruption prevention
• Studying procurement procedures of target institutions and preparing reports
• Advising clients on best management practices in procurement/supplies
• Monitoring and evaluating implementation of recommendations on procurement procedures in system review reports and risk assessment reports
• Preparing manuals/brochures on best practices in procurements/supplies chain Management.

Qualifications;

• A degree in Commerce or Social Sciences from a recognized University
• Post-graduate Diploma in Supplies Management
• At least six (6) years relevant working experience.

Records Officer/Archivist– Prevention
KACC 7 (1 Post) (Ref KACC/PS-REC/3)

Reporting to the Principal Officer - Prevention through the Senior Officer - Prevention

Duties and Responsibilities;

• Carrying out systems reviews of organizations
• Examining all the issues pertaining to records management arising from systems reviews
• Conducting Corruption Risk Assessments (CRAs)
• Training officers in public institutions on corruption prevention in the management of records
• Monitoring and evaluating implementation of recommendations on records management in system reviews and risk assessment reports
• Providing advisory briefs on records management to institutions and monitoring implementation of the systems developed in accordance with the advice

Qualifications;

• A degree in Social Sciences from a recognized University
• A Post-graduate diploma in information management
• At least six (6) years relevant working experience
• Any other qualifications in a related field will be an added advantage

ICT Specialist– Prevention
KACC 7 (1 Post) (Ref KACC/PS-ICT/4)

Reporting to the Principal Officer - Prevention through the Senior Officer - Prevention

Duties and Responsibilities;

• Carrying out systems reviews of organizations
• Examining all the issues pertaining to information systems arising from systems reviews
• Conducting Corruption Risk Assessments (CRAs)
• Monitoring and evaluating implementation of recommendations on information systems made pursuant to system reviews and risk assessment reports
• Preparing best practice manuals on management of information systems
• Training officers in public institutions on corruption prevention in the management of information management systems
• Providing advisory briefs on information systems in institutions and monitoring the systems developed in accordance with the advice

Qualifications;

• A Degree in the field of Computer Science, Information Systems, Mathematics or
• Other related field from a recognized University
• At least 6 years relevant working experience
• Holders of post-graduate qualifications will have an added advantage

Research Officer II
‘KACC 7’ (2 Posts) (Ref KACC/PS-RO/5)

Reporting to the Principal Officer- Research & Planning through Senior Officer– Research

Duties and Responsibilities

• Participating in survey design and methodology and development of survey instruments
• Designing, developing, executing and communicating policy researches and analytical studies on specific issues
• Carrying out or directing fieldwork to gather information
• Undertaking rigorous analysis of policies on governance and corruption related issues and developing policy briefs and proposals
• Conducting desk research and critiquing existing policies and legal frameworks
• Undertaking monitoring and evaluation of the Commissions programs
• Participating in strategic planning, work planning, budget preparation and monitoring
• Developing research proposals on specific issues.

Qualifications;

• A degree in Law, Economics, Statistics, Public Administration, Research Methodology, Monitoring and Evaluation or its equivalent from a recognized University
• Post-graduate qualifications in a related field will be an added advantage
• At least six (6) years relevant experience
• Knowledge of statistical and analytical survey, survey design and methodology
• Skills and knowledge of statistical data analysis application such as SPSS, STATA, Excel and other PC spreadsheet programs
• Ability to investigate and analyze information and draw conclusions
• Skills and knowledge of policy formulation, analysis and implementation
• Skills, knowledge and experience in strategic planning, strategy development and implementation
• Demonstrable experience in monitoring and evaluation
• Strong interpersonal, report writing and communication skills
• Experience of conducting literature searches, compiling related materials and writing research proposals.

Research Officer III
‘KACC 8’ (1 Post) (Ref KACC/PS-RO/6)

Reporting to the Principal Officer Research & Planning through the Senior Officer – Research

Duties and responsibilities

• Participating in the design development and application of survey methodologies, tools and instruments
• Carrying out fieldwork to gather data and information
• Disseminating research findings and reports
• Participating in the formulation and review of the Commission Strategic Plan and Work Plan
• Monitoring and evaluating the Commission’s policies programs and activities
• Assisting in designing, developing and managing a computerized information management system for effective monitoring and evaluating of impacts, outcomes and outputs of anti-corruption interventions
• Creating and maintaining a database on corruption statistics

Qualifications;

• A degree in Economics, Statistics, Mathematics, Computer Science, Research Methodology, Monitoring and Evaluation, Public Administration or its equivalent from a recognized University
• Post graduate qualification in a related field will be an added advantage
• Skills and knowledge of statistical data analysis application such as SPSS, STATA,
• At least 5 years relevant working experience
• Demonstrable knowledge, skills, and experience in research, policy formulation and analysis
• Practical knowledge, skills and experience in monitoring and evaluation
• Strong interpersonal, report writing and Communication skills
• Experience in conducting literature searches, compiling related materials and writing and Implementing research proposals

Education Officer II – (Curriculum Development)
KACC “7” (1 Post) (Ref KACC/PS/E0/7)

Reporting to the Principal Officer -Education through the Senior Officer - Education

Duties and Responsibilities

• Design, develop and implement anti-corruption, ethics integrity education programs in the public, private and formal sectors
• Design, develop and disseminate Anti-corruption ethics integrity educational and other publicity materials through out the country
• Plan, budget and facilitate a range of outreach programmes.
• Develop work plans and outlines that structure the work of the Department.
• Develop liaison and networks with educational institutions in the promotion of ethics-integrity, governance and anti corruption programs
• Plan and conduct training programs for education stakeholders.

Qualifications

• A Bachelor of education degree from a recognized institution.
• A Masters or Post-graduate qualifications in curriculum design and development will be an added advantage.
• At least 5 years experience in teaching or training young and/or adult learners.
• Post graduate training in ethics and governance issues will be an added advantage
• Must have experience in designing and developing Educational materials.
• Must have excellent skills, ability and experience in management of student clubs and/or movements.
• Experience in organizing and coordinating seminars and workshops
• Excellent organizational, interpersonal and presentation skills.
• Computer skills in MS Word, Excel, PowerPoint and social networking.

Education Officer III (Media Production)
KACC “8” (1 Post) (Ref KACC/PS/E0/8)

Reporting to the Principal Officer -Education through the Senior Officer - Education

Duties and Responsibilities

• Assist in the design, development and implementation of anti-corruption, ethics integrity education programs in the public, private and formal sectors
• Design development and disseminate of Anti-corruption ethics-integrity educational and other publicity materials through out the country
• Assist in the planning, budgeting and facilitating a range of outreach programmes
• Develop work plans and outlines that structure the work of the Department
• Develop liaison and networks with media institutions in the promotion of ethics-integrity, governance and anti corruption programs
• Plan and conduct training programs media personnel.

Qualifications

• A College Degree in broadcasting from a recognized institution.
• At least 5 years media environment experience.
• Holders of Masters or Post-graduate qualification will have an added advantage
• Relevant experience in designing developing and implementation of Behaviour Change Communication (BCC) Programmes
• Must have experience in designing and developing Educational materials
• Must possess scripting ability and be able to undertake creative conceptualization of the assigned programme.
• Excellent organizational, interpersonal and communication skills
• Involvement in civic/public education programmes is an added advantage.

Education Officer III – (Curriculum Development)
KACC “8” ( 2 Posts) (Ref KACC/PS/E0/9)

Reporting to the Principal Officer -Education through the Senior Officer - Education

Duties and Responsibilities

• Assist in the design, development and implementation of anti-corruption, ethics integrity education programs in the public, private and formal sectors
• Design, develop and disseminate Anti-corruption ethics integrity educational and other publicity materials through out the country
• Assist in the planning, budgeting and facilitating a range of outreach programmes.
• Develop work plans and outlines that structure the work of the Department.
• Develop liaison and networks with educational institutions in the promotion of ethics-integrity, governance and anti corruption programs
• Plan and conduct training programs for education stakeholders.

Qualifications

• A Bachelor of education degree from a recognized institution.
• A Masters or Post-graduate qualifications in curriculum design and development will be an added advantage.
• At least 5 years experience in teaching or training young and/or adult learners.
• Post graduate training in ethics and governance issues will be an added advantage
• Must have experience in designing and developing Educational materials.
• Must have excellent skills, ability and experience in management of student clubs and/or movements.
• Experience in organizing and coordinating seminars and workshops
• Excellent organizational, interpersonal and presentation skills.
• Computer skills in MS Word, Excel, PowerPoint and social networking.

Education Officer III (Information, Education and Communication Material Production)
KACC “8” (1 Post) (Ref KACC/PS/EO/10)

Reporting to the Principal Officer -Education through the Senior Officer - Education

Duties and Responsibilities

• Assist in the design, development and production of IEC material connected with the Commission’s anti-corruption, ethics integrity educational programs
• Offer creativity and innovation in the design and production of the Department’s IEC materials with a focus towards incorporating anti-corruption, ethics and integrity messages with artistic illustrations
• Develop liaison with graphic designers, illustrators, editors and printers to ensure that the Department’s anticorruption, ethics and integrity IEC material and messages meet the highest standards and expectations
• Develop strategies and conduct actual dissemination of the Commission’s IEC material in the public, private and civil society sectors in Kenya
• Review the Department’s IEC material in consultation with supervisor and other relevant stakeholders to ensure their effectiveness and efficacy as tools for anti-corruption public education
• Develop generic and IEC – specific budgets, work plans and outlines that assist in the achievement of the Department’s strategic objectives
• Assist in the planning, budgeting and facilitation of anti corruption training at a range of levels in the public, private and civil society sectors
• Develop Work Plans and outlines that structure the work of the Department
• Develop liaison and networks with institutions in the public and private sphere in promotion of ethics-integrity, governance and anti-corruption programs

Qualifications

• A Bachelors degree in Education with specialization in Fine Arts or Graphics Design from a recognized University
• Holders of Masters or Post-graduate qualification will have an added advantage
• At least 6 years relevant experience in the design, development and production of IEC material
• Must have excellent skills and ability to use Adobe Illustrator, Photoshop, In Design, Edit Suites and other relevant computer packages
• Must have experience in designing and developing Information, Education and Communication materials
• Excellent organizational, interpersonal and communication skills
• Involvement in the design and production of civic/public education materials and programs would be an added advantage.

Education Officer III (Governance Education)
KACC “8” (2 Posts) (Ref KACC/PS/EO/11)

Duties and Responsibilities

• Assist in the design, development and implementation of governance, anti-corruption, ethics integrity education programs in the public, private and civil society sectors
• Design, develop and disseminate governance, anticorruption ethics-integrity educational and other publicity materials through out the country
• Assist in the planning, budgeting and actual facilitation of governance training at a range of levels in the public, private and civil society sectors
• Develop work plans and outlines that structure the work of the Department
• Develop liaison and networks with institutions in the public and private sphere in promotion of good governance practices, ethics-integrity and anti-corruption programs
• Plan and conduct actual governance training programs in the public, private and civil society sectors.

Qualifications

• A Bachelors degree in Education, Law, Economics, Sociology, Psychology or other humanities from a recognized University
• Holders of Masters or Post-graduate qualification with a specialization in areas of public sector governance will have an added advantage
• At least 5 years relevant experience in designing, developing and implementing of governance education programs
• Knowledge of governance models and practices in emerging/transition economies
• Excellent organizational, interpersonal and communication skills
• Involvement in governance civic/public education programs is a distinct advantage.

Directorate of Legal Services and Asset Recovery (LS)

Senior Attorney – Evidence Analysis
KACC “5” (1 Post) (Ref KACC/LS-SAEA/12)

Reporting to the Assistant Director – Legal Services through the Principal Attorney- Evidence Analysis

Duties and Responsibilities

• Carrying out all duties of an Advocate
• Carrying out comprehensive analysis and evaluation of evidence in completed criminal and civil inquiry files
• Preparation of statutory reports, legal briefs and opinions
• Overseeing the preparation of case files for purposes of prosecution and asset recovery including pre-trial conferences
• Giving direction and guidance in the course of investigations and recovery proceedings
• Providing legal advice to the Commission in civil, criminal and asset recovery.
• Defending the Commission in cases filed against it
• Management of resources within his/her area of operation.

The person may be designated as the Head of a Regional Office, coordinating operations in any of the Commission’s Regional Offices within the country.

Qualifications

• A degree in Law from a recognized University
• An Advocate of High Court of Kenya
• At least 10 years relevant working experience in civil and criminal litigation
• Excellent skills in research and reporting
• Demonstrable prosecutorial skills will be an added advantage
• Relevant Post graduate qualifications will be an added advantage.

In addition, the candidate must possess the following core competencies;

• Be mature and a team player with proven track record of leading and motivating other team members
• Strong analytical and interpersonal skills
• Ability to work well under pressure to meet tight deadlines and capable of multitasking and working in all Directorates.

Senior Attorney – Civil Litigation & Asset Recovery
KACC “5” (1 Post) (Ref KACC/LS/SACL/13)

Reporting to the Assistant Director - Legal Services through the Principal Attorney Civil Litigation & Asset Recovery

Duties and Responsibilities

• Handling complex litigating cases involving preservation of and forfeiture of unexplained assets
• Instituting proceedings on behalf of the Commission or public bodies to recover benefits improperly obtained by agents and other third parties
• Giving direction and guidance in the investigation and tracing of assets
• Defending the Commission in cases filed against it
• Soliciting and/or offering opinion on legal matters involving the Commission.
• Management of resources within his/her area of operation

The person may be designated as the Head of a Regional Office, coordinating operations in any of the Commission’s Regional Offices within the country.

Qualifications

• A degree in Law from a recognized University
• An Advocate of High Court of Kenya
• At least 10 years relevant working experience in civil and criminal litigation
• Demonstrable prosecutorial skills will be an added advantage
• Relevant Post graduate qualifications will be an added advantage

In addition, the candidate must possess the following core competencies;

• Be mature and a team player with proven track record of leading and motivating other team members
• Strong analytical and interpersonal skills
• Ability to work well under pressure to meet tight deadlines and capable of multitasking and working in all Directorates.

Attorney III Civil Litigation
KACC “8” (6 Posts) (Ref KACC/LS-CL3/14)

Reporting to the Principal Attorney- Civil Litigation through the Senior Attorney Civil Litigation

Duties and Responsibilities

• Handling litigation cases involving preservation of assets and forfeiture of unexplained assets
• Instituting proceeding on behalf of the Commission or public bodies to recover benefits improperly obtained by agents and others
• Investigations and tracing of assets improperly acquired with a view of recovery
• Defending the Commission in cases filed against it
• Offering opinion on legal matters involving the Commission as and when necessary.

Qualifications

• A degree in Law from a recognized University
• An Advocate of the High Court of Kenya
• Knowledge of Law of restitution, international treaties and conventions
• At least 5 years relevant experience in a busy environment
• Relevant postgraduate qualification will be an added advantage

Attorney III - Evidence Analysis
KACC “8” (6 Posts) (Ref KACC/LS-EA3/15)

Reporting to the Principal Attorney- Evidence Analysis through the Senior Attorney – Evidence Analysis

Duties and Responsibilities

• Undertake comprehensive perusal of investigation files and evaluation of the facts and evidence therein, to determine the sufficiency or otherwise of the evidence in support of criminal prosecutions.
• Compilation of comprehensive investigation reports to the Attorney General, detailing the results of the investigations and any recommendations for prosecution of persons for corruption or economic crimes
• Preparation of quarterly reports to be laid by the Attorney General before the National Assembly.
• Filing applications in support of criminal investigations and prosecutions.
• Holding pre-trial conferences with the State Counsels prosecuting corruption cases arising out of investigations by the Commission
• Watching brief in selected on going corruption cases in courts all over the country
• Giving legal advice and or opinions on matters affecting the Commission.

Qualifications

• Bachelor’s degree in law from a recognized university
• An Advocate of the High Court of Kenya
• Have at least 5 years working experience in Criminal Litigation/practice
• Experience or knowledge in criminal law and procedure
• Post graduate qualification will be an added advantage.

Directorate of Finance & Administration (FA)

Accountant III
KACC “8” (6 Posts) (Ref KACC/FA/ACCT/16)

Reporting to Principal Officer - Finance & Accounts through the Head of the Regional Office - Finance & Accounts, the officer will be overall responsible for all financial activities

Duties and Responsibilities

• Maintenance of proper books of accounts – Cash Books, Ledgers, Registers and Files
• Processing of receipts and payment vouchers
• Verification and processing of imprest surrenders
• Preparation of monthly outstanding Imprest Status Report
• Preparation of monthly Imprest Register/ Ledger Reconciliations
• Processing VAT and withholding Tax Returns and filling them with KRA
• Preparing bank reconciliations
• Preparation and timely submission of monthly returns and reports to the headquarters.

Qualifications

• A degree in Commerce or Business Administration with bias in Finance or Accounting from recognized University
• Professional qualifications of at least CPA (K)
• At least five (5) years relevant working experience
• Demonstrable knowledge of accounting in public finance and reporting
• Thorough command of an Integrated Financial Management system preferably, ACCPAC.

Network Administrator
‘KACC 8’ 1 Post (Ref KACC/FA-NA/17)

Reporting to Principal Administration Officer through the Senior Officer – Information Communication Technology (ICT)

Duties and Responsibilities

• Installing and configuring networks (Local and Wide) including Internet-related services, name resolution services, directory services and other administrative network services.
• Installing and troubleshooting network operating systems, services and server hardware.
• Assisting in the deployment of server-based network applications.
• Providing on-site and phone-based networks technical support services to the headquarters and regional offices.
• Performing network management and security tasks.
• Ensuring network and VOIP services availability.
• Keeping abreast with emerging networking and communication technologies while appraising the Commission on the same.
• Performing other incidental tasks consistent with networking and communication objectives.

Qualifications

• Degree in the field of Telecommunications, Computer Science, Information Systems, Mathematics or other related field from a recognized institution.
• Minimum of five (5) years relevant experience in Local and Wide Area networks installation and administration.
• Cisco certifications - CCNA, CCNP, CCIE.
• Experience in configuration, tuning and administration of network equipments and services including Switches, Routers, Hubs, Servers, Firewalls and IDS/IPS, LAN, WAN, VPNs, TCP/IP, DNS, DHCP.
• Knowledge of Configuration and Administration of Cisco IP Telephony Systems including Cisco Call Manager, Routing equipments, Billing and Accounting, Call Recording.
• Demonstrated experience in troubleshooting and resolving technical problems.
• Working knowledge with a multi-user operating systems UNIX, Linux, and Windows in a client-server environment.
• Effective interpersonal communications skills.
• Demonstrated ability to work independently in a deadline oriented environment.

Administrative Secretary
KACC “10” (5 Posts) (Ref KACC/FA-SEC/18)

Reporting to Principal Officer – Administration thorough respective Head of a Regional Office

Duties and Responsibilities

• Overseeing general office management in office wheredeployed
• Handling of correspondence
• Typing from drafts, by reference or dictation
• Coordination of provision of office services
• Ensuring proper filing of documents
• Providing front office services and customer care
• Manning the telephone exchange.

Qualifications

• KCSE grade C or its equivalent
• Minimum Typing II 40wpm
• Shorthand speed of 80WPM
• Diploma in Secretarial studies
• Certificate in customer care from a reputable institution
• Minimum of 4 years relevant working experience.

Drivers
KACC “11” (7 Posts) Ref KACC/FA-DRV/19)

Reporting to the Principal Officer - Administration through the Officer in Charge of the assigned station

Duties and Responsibilities

• Driving allocated vehicles
• Ensuring that the assigned vehicle is in good working condition
• Maintaining vehicles in presentable and clean state
• Ascertaining the serviceability of assigned vehicles
• Ensuring safety of the vehicle and passengers on the road.

Qualifications

• A valid driving license class BCE
• Up to date Certificate of Good Conduct
• Minimum of KCSE grade C- or its equivalent
• At least 5 years driving experience in a busy organization
• Any other relevant training in motor vehicle servicing, defensive driving and road safety will be an added advantage.

Office Assistants
KACC “12” (7 Posts) (Ref KACC/FA-OA/20)

Reporting to the Principal Officer - Administration through the Officer in Charge of the assigned station

Duties and Responsibilities

• Performing messengerial duties
• Ensuring cleanliness of offices and corridors
• Receiving and dispatching mails
• Ensuring efficient mail movement
• Photocopying/binding of documents and reports
• Maintenance of office equipments
• Making and serving office tea.

Qualifications

• Minimum of KCSE grade C- or its equivalent
• At least 3 years relevant working experience
• Up to date Certificate of Good Conduct
• Any other relevant training in office catering services will be an added advantage.

Only candidates who meet the set criteria should submit applications together with their updated curriculum vitae, copies of certificates and testimonials including details of day time contacts, current and expected remuneration, notice period required to take up appointment, names and contacts of three referees and addressed to the Director/ Chief Executive at the address below; so as to reach not later than 17th March 2011.

Only short listed candidates will be contacted.

The Director/Chief Executive Officer
Kenya Anti-Corruption Commission (KACC)
P.O. Box 61130 00200
Nairobi