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Tuesday, 20 March 2012

VACANCIES AT IEBC 2012: Procurement Assistant, Court Clerk, Accounts Assistants, Librarian, Support Administrator and Administrative Assistant posts vacant.

The Independent Electoral and Boundaries Commission (IEBC) is established under article 88 of the Constitution of Kenya with the mandate of conducting or supervising referenda and elections to any elective body or office established by this Constitution, and any other elections as prescribed by an act of Parliament.

Other duties include delimitation of electoral units, registration of voters, regulation of political parties, voter education, settling of electoral disputes and modernization and reforming of electoral processes and systems.
IEBC ensures that elections are credible, transparent, free and fair. It is committed to upholding national values and principles of good governance and democracy.
The Commission adheres to principles of the law on public services especially on leadership and integrity.

The IEBC invites applications for the following positions.

Procurement Assistant
Duties
    Issuing and receiving of goods in stores;
    Assisting in stock taking, reconciliation, preparation and maintenance of records.
    Assisting in procurement, preparation of procurement plans;
    Disposal of stores and equipment in accordance to the laid down regulations and procedures;

Job Description
    A Diploma (CIPS) in Supplies Management or its equivalent qualification from a recognized Institution.
    A degree in a relevant field will be an added advantage;
    A minimum of 3 years experience
    Be computer literate
    Integrity and commitment to produce results

Court Clerk
Duties
    Prepares and processes necessary materials, documents and files for court
    Provides information regarding court procedures and cause listings.
    Responds to inquiries in person and by telephone
    Provides information utilizing judgment, knowledge, and interpretation; refers those making inquiries to appropriate source(s) as necessary.
    Receives, compiles, and organizes information for the preparation of court documents, court records and court files, while maintaining confidentiality of information.
    Prepares, certifies, serves, and processes judgments, orders, findings and recommendations, decrees, and warrants;
    Process, prepare, and physically file or e-files required documents and reports.;

Job Description
    Diploma in Law or any other relevant qualification
    Three (3) years experience from a reputable and busy Law firm or legal department of a corporate organization.
    Extensive actual Court Registry experience will be an added advantage

Accounts Assistant, 2 Posts
Duties
    Voucher preparation and examination;
    Data capture in the accounting system;
    Imprest register posting, data capture and surrender vouchers;
    Processing regional returns and regional support;
    Records management;
    Cashiering services.

Job Description
    Have a professional qualifications, CPA 11 or equivalent professional qualification;
    At least 3 years working experience in a similar position;
    Proficiency in the use of office MS office applications, ERP knowledge an added advantage;
    Must have good interpersonal and communication skills and be team player.

Librarian
Duties

    Keeping up to date with newly-released publications in order to select library resources;
    Maintaining stocks, including the weeding out of old resources
    Anticipating the Commissions needs and trends to ensure library services are optimally used
    Developing the use of ICT to improve service delivery
    Classification of documents and books for the Commission library
    Liaising with the HR department in making available materials essential for trainings

Job Description
    Diploma in library /information science or a post graduate diploma in the relevant field from a recognized institution.
    Three (3) years of working experience in a busy organization

Support Administrator
Duties
    Provide first-level technical support to end users.
    Take ownership of user problems and be proactive in resolving issues
    Detect and maintain detailed records of all software or network problems
    Manage user account requests
    Identify and resolve IT issues and escalate those that require further attention
    Receive and log user requests using the helpdesk application
    Ensures that received user requests are accurately completed with the date and time of submission.
    Provide users with the current status of work or service requests consistent with the established timelines associated with priority systems.
    Ensure that support personnel close out their work orders properly
    Performs other duties and assignments as required

Job Description
    Degree in IT or any other related discipline
    Technical courses that lead to a MCSE or MCSD are an added advantage.
    A minimum of four (4) years of experience within a help desk/customer support position. Experience with systems/network administration and/or hardware and software applications necessary for basic computer operations and network applications.
    Experience with Microsoft Applications
    Certification as a Microsoft Certified Professional (MCP) and Network +, within the last 2-3 years is highly desirable.
    Excellent interpersonal skills with a strong customer focus

Administrative Assistant
Duties
    Recording dictation and transcribing in typewritten form
    Managing the office and department’s appointments
    Preparing drafts, manuscripts and recording from dictation machines
    Processing data and operating office machines
    Managing front desk operations
    Ensuring security of office records, equipment and documents, including classified materials; and preparing responses to basic routine correspondence

Job Description
    Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examination Council or equivalent qualifications from a recognized institution
    Certificate in Computer Applications (Windows, Ms-Word, Ms-Excel, Ms-Access and Internet) from a recognized institution
    Must be of high integrity
    Identify and resolve IT issues and escalate those that require further attention
    Receive and log user requests using the helpdesk application
    Ensures that received user requests are accurately completed with the date and time of submission.
    Provide users with the current status of work or service requests consistent with the established timelines associated with priority systems.
    Ensure that support personnel close out their work orders properly
    Performs other duties and assignments as required

The Job Application Process
Applicants should fill the online form provided on the Commission website www.iebc.or.ke/careers.

A printed copy of the form and copies of certificates can be dropped or posted to the

Chief Executive Officer/ Commission Secretary
at the Independent Electoral and Boundaries Commission, Anniversary Towers,
6th Floor Reception, University Way,
P. O. Box 45371 – 00100 Nairobi, Kenya.

Forms are also available at the Commission Headquarters and Regional Offices.
Applications must be received on or before 30th  March 2012.
The Commission is a equal opportunity employer.
Canvassing will lead to disqualification.
Only shortlisted candidates will be contacted.
Shortlisted candidates will be vetted as per Chapter Six of the Constitution.
O.J.H. Oswago
Chief Executive Officer / Commission Secretary

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