PERSONAL ASSISTANT AT FINLAYS

We are a leading agri-business and part of a multinational with a major presence in Europe, Asia, America and Africa and is one of the largest employers in Kenya. Finlays is a member of the Swire

Group, a diversified business house with activities all over the world. We invite applications for the post of a Personal Assistant which has arisen in one of our divisions.

 

THE JOB

 

Reporting to the General Manager, the job holder will be responsible for safe keeping of the company records,office administration, organising and coordinating daily activties.

KEY RESPONSIBILITIES

The job holder will;

• provide secretarial services/ personal assistance to the General Manager and his assistant;

• coordinate incoming and outgoing mails and ensure that they are delivered to their respective destinations;

• assist in procurement of office supplies and equipments;

• develop a filing system for easy access to documentation and ensure safe handling of confidential matters/letters.on both manual and electronic versions;

• carry out hotel booking for company’s visitors and setting up General Manager’s travel arrangements and maintaining his calendar;

• remind senior managers of their appointments /meetings and draft routine memos/letters on their behalf.

 

MINIMUM REQUIREMENTS

 

The ideal candidate must:

• be a degree holder in public relations or related field with a diploma in secretarial studies;

• be proficient in MS office application;

• have at least 5years experience in a busy and professionally run organisation;

• have ability to compile information and prepare reports;

• possess good communication skills and be a team player;

• be flexible with a high level of responsibility.

 

HOW TO APPLY

If you are interested and meet the above requirements, please submit your application, including a detailed CV, your postal, e-mail and telephone contacts and the names and addresses of three referees one of whom must be your current supervisor.

Your application should be received and be addressed to:

James Finlay Kenya Ltd

Human Resources Director
James Finlay (Kenya) Limited
P.O Box 223-20200, Kericho

 

OR

Email

Fax: 052 – 32053

Only shortlisted candidates will be contacted